Process and Key Dates

Process Overview

The Online Learning Advancement Fund (OLAF) call for proposals is modelled after the well-established process for large, strategic Teaching and Learning Enhancement Fund projects. The first stage of this two-stage process comprises of a call for proposals in the spring for an initial letter of intent (LOI) that captures and describes the essence of the proposal concept and area. This LOI is adjudicated by an in-person discussion between the proposed unit project team and a small committee comprising of Provost Office leadership, online learning practitioners and support staff.

In the second stage, proponents of successful LOIs are invited to work with support staff in Extended Learning, the Centre for Teaching, Learning and Technology, and, where applicable, faculty or unit learning support teams. Together, representatives will develop full proposals over the spring and summer that include a market assessment, work plan and budget.

Following a second round of review, which will include unit and/or faculty leadership, funded proposals will commence development.

Key Dates

Feb 3 & 4 OLAF announcement published in UBC Bulletin and UBC Today
Feb 26 OLAF Information and Q & A session. View the slide presentation from this session.
Mar 11 Drop-in consultation session 
Apr to Sep Virtual LOI consultations. Contact to schedule a meeting.
May 1 Declare your intent to submit an LOI by emailing your project name, faculty/school/unit and principal applicants to
Sep 1 Last day to request support from the OLAF team for LOI submissions
Sep 15 LOI online submission form opens
Oct 1 Closing date for LOI submissions (11:59 pm Pacific Time)
Oct 21 Notification of outcome of adjudication
Jan 5, 2021 Last day to request support from the OLAF team for proposal submissions
Jan 26, 2021 Full project proposals due
Jan/Feb 2021 Meetings with proposal teams and adjudication of proposals
Mar 2021 Funding released to successful proposals