Find answers to commonly asked questions about the Continuous Learning Advancement Fund (CLAF). Topics include eligibility, proposal development, available support and more. If you have questions not answered here, please email claf.admin@ubc.ca.
General:
When OLAF was launched in 2019, the fund focused on 1) building expertise and resources for online learning as a key driver for online learning opportunities, and, 2) reaching new audiences of students and career and personal learners that may not have the opportunity to attend typical UBC degree programs.
The rapid transition to online teaching and learning as a result of the COVID-19 pandemic has helped create a core capacity for online learning among UBC Faculties. With teaching and learning online having been widely achieved across the University, the fund has been refocused on the second goal OLAF was founded on: expanding UBC's capacity to deliver online and primarily online learning opportunities to new audiences, mainly those in BC.
While TLEF has a broad mandate, CLAF is more focused on supporting the development of non-credit programs for those who may not have had the opportunity to attend UBC degree programs, as well as for continuous learners who hold degrees and are looking for supplemental university education to help them reach their goals.
In addition, CLAF funding may be used to support professional and non-credit learning opportunities, which are typically not fundable under TLEF guidelines. UBC has committed to investing $400,000 over two fiscal years to support the 2023/24 Continuous Learning Advancement Fund.
No, your project can only have one funding source (e.g. TLEF or CLAF).
Yes, but preference will be given to units/schools/departments/Faculties that did not receive funding previously.
Proposals that are more fully conceptualized and substantiated, with support from your unit/school/department and/or Faculty, will have a better chance of being funded. If you feel you need more time for industry and market consultation, and approval from your unit/school/department and/or Faculty, we suggest waiting until the next CLAF cycle.
Eligibility:
Primary applicants must be tenured or tenure-track faculty or lecturers with appointments beyond the end date of the project. However, co-applicants may include faculty in appointments without review, lecturers, students, staff and external partners.
Project teams must include at least one faculty member who is tenured or tenure-track, or holds a lecturer appointment. Please submit your proposal with this person listed as the primary applicant.
You can email us at claf.admin@ubc.ca to ask questions and/or arrange for a consultation session.
The proposed offering must be a new online educational opportunity for continuous education learners residing primarily from British Columbia who are seeking to change or advance their careers. Learning opportunities can include:
- non-credit micro-certificate*
- partial development of a non-credit certificate (i.e., initial 2 courses)
*Proposed in the draft Senate policy V129 on Non-credit credentials, pending full policy consultation and approval
Please refer to Principles, Scope and Criteria for more information.
Yes, we encourage multi-Faculty projects, as long as the project has the written support of each Faculty’s senior leadership.
No, the funding is awarded from the UBCV Office of the Provost.
LOI and Proposal Development:
The CLAF team, comprised of Extended Learning and Centre for Teaching and Learning Technology staff, are central resources for faculty and staff. Depending on the CLAF team’s capacity, we can assist you with preliminary market research, program concept development and early planning.
Proponents who are successful in the letter of intent stage will receive support as they develop a full proposal, depending on team capacity. This support includes:
- budget planning consultation
- curriculum and evaluation consultation
- market research consultation
- program architecture consultation
- proposal review and feedback
The CLAF team offers a broad range of expertise and services provided free-of charge to successful proposals, including:
- budget planning consultation and feedback
- course design assistance
- curriculum and evaluation consultation
- learning tools consultation
- market research and analysis
- media development
- program architecture consultation
Please note: These services are available only through the first offering of the program or course and include a post-program or course evaluation, and are subject to the CLAF's team capacity. After the first offering of the program or course, ongoing support can be provided for a fee.
CLAF LOIs and proposals will be reviewed by a CLAF Adjudication Committee. Please refer to Principles, Scope and Criteria for full details on the evaluation criteria.
See key dates for details.
Funding:
Funding must be used toward project development only, not delivery. For example, funding can be used towards subject matter expert content development, project coordinator, faculty content development support (e.g. hiring a graduate student) and honoraria for guest speaker content development (e.g. video or podcast interviews).
Funding may be also used for course release to support faculty involved in project development, if the unit/school/department/Faculty provides matching funds.
Generally, CLAF funding may not be used for the following (please note this list is not exhaustive)*:
- Equipment purchases such as laptops
- Catering
- Marketing costs (e.g., staff, promotional videos, agency fees, web development)
- Room rentals
*These restrictions may be waived for projects with unique needs. For additional information regarding eligible expenses, please contact claf.admin@ubc.ca.
Proponents are strongly encouraged to complete projects within the planned time frame. In the event of unforeseen challenges, proponents may be given an extension to complete outstanding work by emailing an official request to claf.admin@ubc.ca, detailing clearly the reason with a proposed timeline. All unused funds will need to be returned when the project closes.