Registered student information

What to pack

We’ve created this handy checklist of what to pack. You can bring a small amount of spending money (Canadian dollars) but don’t bring large amounts of cash (there are no safety boxes in your residence room). Most major Canadian banks can be found on campus, but might not accept all foreign currencies.

If you own a laptop or tablet, we recommend that you bring it with you for homework and project assignments. Free Wi-Fi is available throughout the UBC campus. Please read your course description to determine if any other electronics are required.

Arrival and departure

Residence students should check in at the reception area of UBC Place Vanier, 1935 Lower Mall, UBC Point Grey Campus on the Sunday before your session begins. Students can check into their dorm rooms at 3:00pm to 6:00pm local time on arrival day Sunday. Fraser River Parkade on Lower Mall/Memorial is the closest parkade.

Residence students should depart by 10:00am local time on the last Saturday of your session. (If you are participating in more than one session, fees cover accommodation and meals in the campus residence in-between sessions.)

Students are not allowed to check-out and leave Place Vanier on their own. An adult must pick them up from Place Vanier unless they are using the Airport Shuttle Service. No student can exit the program unaccompanied. 

If you arrive earlier or depart later than these dates, you will need to arrange your own accommodation for the duration outside of the program dates.

Accommodations and meals

You will be living in Place Vanier in a single furnished bedroom with shared (single gender) washrooms and co-ed lounges. Upon arrival, you’ll be provided with a pillow, quilt and bedsheets. Remember to bring your own bathroom towel.

You will have access to laundry facilities, which are included in the fees. Student Life Assistants will assist you in operating washing machines and dryers.

You will eat all your meals at the Place Vanier cafeteria.

You can also buy small snacks and drinks with your own money for your residence room. You’ll have access to a microwave and a fridge in your residence floor lounge, but please be aware there are no utensils, fridge or microwave in your room. There are more than 40 places to eat on campus, including grocery stores, food courts, cafes, convenience stores and restaurants that offer food from around the world.

Visits from family and friends

If you are planning to visit family or friends off campus, you will need to complete and submit a visitor form /off-campus sign-out form at least 48 hours before the requested visit date. Please note that all visits must take place after class time, and all requests must be submitted to our Student Life Wellness Assistants for approval. The visitors picking up the student must be of at least 18 years of age. We also require the visitor to show government-issued picture ID to a staff member prior to taking the student off campus, and the ID must match the name given on the form. Students do not have permission to leave campus unaccompanied.

Weekly schedule

Students enrolled in UBC Future Global Leaders mini schools and in Circuit Stream courses attend class Monday through Friday from 9am-3pm. Students enrolled in UBC Future Global Leaders courses that meet only in the morning attend workshops and special lectures in the afternoon. 

Student Life Assistants will accompany you to your classes on the first day of classes - please meet on the Vanier Field beside the check-in area. 

Please review the weekly schedule to learn more about what to expect during your program:

• Weekly Schedule
• Workshops and Special Lectures

Student portal

All students will be enrolled in an online UBC Pre-University Programs Summer 2025 student portal. This is an important communication tool that students, instructors and staff will use before and during the program. It is also a great way to meet other Pre-University Programs students before your session starts.

Airport shuttle: arrivals

For students staying in UBC residence who are flying into Vancouver Airport (YVR), we offer the free shuttle at 10am-6pm Pacific Time on the following arrival days:

• Sunday, July 6, 2025
• Sunday, July 20, 2025
• Sunday, August 3, 2025

If a flight is delayed, our staff will ensure that the student is met and transported from YVR to UBC. If you plan to arrive outside of these times, you must coordinate your own transportation and accommodation. 

If you require an airport shuttle, please complete the Airport Shuttle Form no later than 7 weeks before your course start date. You can find the Airport Shuttle Form in your Family Account under New Applications.

On arrival day, students will be greeted by our Student Life Staff wearing “UBC Future Global Leaders” T-Shirts and holding “Future Global Leaders” signs at both International and Domestic arrivals. 

International arrivals:

Proceed through Canadian Customs and collect your luggage from the baggage carousel. After you have your luggage, go through the secondary Canadian Customs check before exiting the doors into the International Arrivals greeting area, where our Student Life Staff will meet you. Student Life Assistants usually stand near Totem Poles at International Arrivals. 

Domestic arrivals:

A Student Life Assistant will meet you at your baggage carousel. If you do not immediately see a Student Life Assistant, please stay at your flight’s baggage carousel until a Student Life Assistant meets you there.  

Do not exit the airport yourself. If you cannot find a Student Life Assistant, please contact us at residence.exl@ubc.ca.

One week before your arrival, you'll receive an email from residence.exl@ubc.ca with the Student Life Coordinator's phone number. For emergencies on your arrival day, please call that number. If your flight is delayed or if you miss a connecting flight, email us at residence.exl@ubc.ca.

If you are a minor traveling alone to Canada and your flight requires you to provide the name of an adult picking you up, please reach out to us at residence.exl@ubc.ca no later than a month before your course start date.

Airport shuttle: departures

For students staying in UBC residence who are flying out of Vancouver Airport (YVR), we offer a free shuttle from 7am to 12noon Pacific Time on the following departure days:

• Saturday, July 19, 2025
• Saturday, August 2, 2025
• Saturday, August 16, 2025

If you plan to depart UBC outside of these times, you must coordinate your own transportation and accommodation.

First day of class

On the first Monday of your class at 8 am, go directly to the reception area of UBC Place Vanier, 1935 Lower Mall, UBC Point Grey Campus. Fraser River Parkade on Lower Mall/Memorial is the closest parkade. Student Life Assistants will escort you to your classroom.

Lunch

You’ll eat lunch at the Place Vanier cafeteria. Lunch is included in the price of the program.

Laptops

If you own a laptop or tablet, we recommend that you bring it with you for homework and project assignments. Free Wi-Fi is available throughout the UBC campus. Please read your course description to determine if any other electronics are required.

Weekly schedules

Please review the weekly schedule to learn more about what to expect during your program.

• Weekly Schedule
• Workshops and Special Lectures

Student portal

All students will be enrolled in an online UBC Pre-University Programs Summer 2025 student portal. This is an important communication tool that students, instructors and staff will use before and during the program. It is also a great way to meet other Pre-University Programs students before your session starts.

Payments, refunds and cancellations

Full payment for the UBC Future Global Leaders program is due on or before May 1, 2025 or at registration if registering after May 1, 2025. Full payment for the Residence Package for Circuit Stream Students is due at registration. When making your final payment, please log into your Family Account. Visit our website for further instructions on how to make your final payment. 

If you are registered in the UBC Future Global Leaders program and need to cancel your registration, please refer to Refunds, Cancellations and Transfers and read cancellation and refund guidelines for UBC Future Global Leaders.

If you are registered in the Residence Package for Circuit Stream Students and need to cancel your registration, please refer to Costs, Cancellations and Refunds.

Medical insurance

Local medical insurance (iMED) is provided for all international students staying in residence and for UBC Future Global Leaders international students commuting to campus.

• For international students who are living in residence, coverage begins on Sunday upon the student’s arrival in Vancouver, and ends on Saturday when they leave Vancouver.
• For international students who are commuting to the UBC Future Global Leaders program, coverage begins on the first Monday and ends on the last Friday of the program.

Minor children travelling to Canada

Children under the age of 18 are considered minors in Canada. We recommend you seek advice from your travel agent and go to Visit Canada to find out what documents are required for your child to travel to Canada. We also recommend you check with the airline your child is travelling with for any additional requirements they might have in place.

If required, the Director of UBC Pre-University Programs can act as the custodian for your child during their time in the program. To appoint the Director as your child’s custodian, you or your travel advisor will need to contact us and complete a notarized Custodianship Declaration form. A fee of CDN $75 will apply.

Fitness centre membership discount with your Rec card

All pre-university students get free access to the UBC Aquatic Centre and free drop-in sports at the UBC Student Recreation Centre with their complimentary Rec card. If pre-university students want to purchase a fitness centre membership to access more gym facilities, they will need to bring the following:

1. A signed printed copy of the consent form
   • If the session has already started, parents can email the signed form and our staff will print it out for the students during office hours. Keep in mind, this is the only document we can print for students.
2. Their Rec card
3. Payment
   • The discounted pre-university rate is $25/session. This is valid for their session dates only, which are reflected on the Rec card.

The fitness membership includes access to the new Rec North facility opening this summer! Visit the UBC Recreation website for more information. 

Can parents participate in program activities?

We do not permit parents to participate in our program or attend any of the program activities with their child as this goes against our philosophy. It is unfair to other students and disrupts the flow of the program.

Are you travelling to Vancouver?

If you are travelling to Vancouver, and wish to stay at UBC, we recommend Stay at UBC for helpful information about staying on campus. Parents will not be located in the same residence as their child.

Alternatively, Vancouver offers many other accommodation options and more information can be found at Destination Vancouver. Downtown Vancouver is a 30-minute car ride from the UBC campus. Excellent public transit options to and from campus are also available.

UBC campus tours

Campus tours are offered for students and family members at various times during the week. Schedules and registration are available online. The Welcome Centre in Brock Hall where campus tours start is open for drop-in admissions advising (for both domestic and international students) from 9am to 4pm Monday through Friday.